Printers, in businesses small or large, are essential equipment. While companies tend to be digital, there will always be a need for printers. A small business will go through a lot of printed material in the course of its lifetime. This is especially true for companies with a high capacity for printing and copying demands. There are tons of options to choose from, whether your company should use a laser printer or go with digital and advanced printers. The question that one should be asking, however, is if it is better actually to purchase your high capacity printers or to lease them.
There are a lot of factors that give credence to both these choices, but it boils down to maintenance and logistics. When you buy your own printing system, you will most probably be also getting the responsibility of making sure that it works as intended. On the other hand, when you lease the equipment, you will be getting the service, but at the same time get rid of the hassle of maintenance.
1. Managed print services
More and more businesses are recognizing the advantage of getting the service and letting others do the dirty work of maintenance. Because of this popularity, the idea of leasing a printer or printers has grown into something that the office industry refers to as managed print services. These are the words coined to the approach of an all in one package involving all the processes involved in printing. Processes required would mean logistics, primarily maintenance, paper costs, and ink, among all the other costs involved in one convenient package.
This holistic approach would translate into enormous savings in the long run. This extends to personnel as this all-in-one package can be responsible for preventive maintenance, online and onsite support, and the all-important usage tracking. What this means is that for businesses with limited funding, they can make do with even just the most essential IT infrastructure as the printing leasing service is practically going to run itself.
2. The Main Differences
The most glaring and obvious difference would be the cost, and to be specific, the upfront cost. For a small startup business, this could mean the difference between being a flop or a success. The average costs involved in purchasing and maintaining your printer system could effectively cripple your capital instead of being diverted into front line income generating activities. A high tech and high capacity laser printer can cost anywhere from thousands and upwards into tens of thousands of dollars just to set up and purchase.
Another delineation would be that when your company leases its printing logistics and services, your office will undoubtedly be future proofed of any technological advances in printing, such as newer types of inkjets or laser printing heads that can save your company money in the long run. An example of a breakthrough would be those printers that have wireless technology and networking capabilities embedded in themselves.
Convenience is another desirable difference between leasing and buying, as most leasing services use the holistic approach of managed print services. These companies will provide all preventive maintenance and logistics for all your printing needs. As a business owner, this will free up valuable time, which can be channeled into other, more focused activities for investing in your business.
Whether your company is just starting up or well into its operations, leasing printers is a viable option that has tremendous benefits to bring to the table in the day to day operations of your business.